July 2013 - Board Minutes

Owatonna Public Library Board Minutes of July 16, 2013

Owatonna Public Library (OPL) Board of Directors convened the monthly meeting on Tuesday, July 16, 2013 at the Owatonna Public Library. The meeting was called to order by President Russ Dunn-Foster at 4:35 pm. In attendance were: President Dunn-Foster, Vice President Eric Mattison, Don Overlie, John Pfeifer, Library Director Mary Kay Feltes, Assistant Library Director RenĂ©e Lowery,Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. Angela Sager was absent. Also in attendance was City of Owatonna Administrator Kris Busse.

Dunn-Foster moved to adjust the agenda for the meeting to allow for Lager to present the Children’s Services Report first, and added a line item under “New Business” for the 2014 budget. Mattison seconded, all aye.

Lager presented the Children’s Services Report for June 2013 at OPL. June 7, 2013 was Kick-off Day for the summer reading program at OPL and over 1,790 people attended the festivities. In June, 497 people attended six Storytime events. At Adventure Time, a program in partnership with the University of MN Extension, three programs were held in June with an attendance of 85 people. Lager and Nancy Vaillancourt, Branch Manager at the Blooming Prairie Branch Library (BPBL), participated in the ninth annual “Have a Safe Summer Children’s Safety Fair” on June 12, 2013 at the Four Seasons in Owatonna, Jenne Herbst, Desk Assistant at OPL, assisted at the Four Seasons. They spoke to 195 people about summer events at OPL and BPBL.

Dunn-Foster made a motion to approve the June 2013 Board minutes, and Mattison seconded. All aye.

Feltes gave the financial report for June 2013. OPL is on track for the year. OPL had 163 new borrowers in June. BPBL had 26 new borrowers. Inter-library loans (ILLs) were down at both locations for the month of June. OPL lent 1,607 items for the month, and BPBL lent out 456 items. Items borrowed from other locations were down for both OPL and BPBL in June.  OPL showed an increase of 3% for June 2013 with 26,253 people coming through the doors compared to June 2012. BPBL showed similar numbers compared to last year with 2,222 people for the month of June. At OPL, circulation was up 9.8% for June from 2012. At BPBL, circulation was up 8.5%.

Lowery reported on electronic use at OPL for the month. FreeGal use has decreased. At OPL, 155 patrons downloaded 941 songs in 50 genres from FreeGal. OPL continues to lead the region in checking out eBook and eAudio, with approximately 39 downloads a day. In June, 1,176 eBooks and 155 eAudio were downloaded by 315 patrons. Zinio, the online magazine database had 18 patrons downloading 171 magazines for June 2013.

Upcoming programs at OPL include “iPad Basics” on Saturday, July 13, 2013. Classes were offered to both staff and the community by FirstTech. Local artist and filmmaker Micah Bloom will present his documentary “Codex” on July 19, 2013. The Hispanic Student Dental Association from the University of Minnesota will come on July 23, 2013 to present “Salud Dental” as part of “Health info @ your library®” programs at OPL funded by the Blue Cross Blue Shield grant.

In grant news, the Blue Cross Blue Shield Foundation grant has provided both OPL and BPBL with new health materials. Health eBooks were added to OverDrive via Southeastern Libraries Cooperating (SELCO). Monies from this grant also provide for child-centered family activities including the Washington School Jumpers after-school program, the Garden Club activities with Louanne Kaupa, and monthly classroom programs offering health and technology information. Partners in this grant program include: Steele County Public Health and Owatonna Community Education. Working partners include Mayo Health Systems-Owatonna, and Blooming Prairie Community Education. Steele County places of worship help publicize events.

The Otto Bremer Foundation grant project “Opportunities @ your library®” includes the renovation project in the Reading Room, Gainey Room, and Teen Room at OPL. These renovations will improve the physical space. OPL is a place of social connectedness and civil engagement. A progress report was presented to the board. Laptop desks on the east and west sides of the Reading Room are built, and painting and carpeting bids are in the process of approval by Greg Thomas. Furniture and window treatments for the Gainey Room have been ordered.

In staff news, Jenne Herbst resigned her Desk Assistant position on June 29, 2013. Sarah Rehborg has been filling in until the position is filled. Patty Nichols is back to work full-time in Children’s Services. Ethan Cousins has resigned as the temporary Assistant of Technology, effective July 19, 2013.

Feltes reported on the 2014 Budget preparation for OPL. Feltes reported the use of new financial software in the budget process for 2014. In circulation, a request has been made for a line item on digital media. Computer services have increased 8% at OPL in the last year. The book budget was increased for 2014. Dunn-Foster made a motion to recommend a full-time Administrative Assistant position to be added to the Preliminary 2014 Budget. Mattison seconded, all aye.

Dunn-Foster adjorned the meeting at 5:40 pm.

The next meeting of the Owatonna Public Library Board of Directors is Tuesday, August 20, 2013 in the Gainey Room at the Owatonna Public Library.

Respectfully submitted,

Dawn Sorensen