October 2014 - Board Minutes

Owatonna Public Library Board Minutes of October 21, 2014

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, October 21, 2014. In attendance were: President Russ Dunn-Foster, Vice President Don Overlie, David Marcoux, Library Director Mary Kay Feltes, Assistant Director RenĂ©e Lowery, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. Absent were: Secretary John Pfeifer and Meredith Erickson.

President Dunn-Foster called the meeting to order at 4:30 pm.

Paul Swenson and John Gibson both commented on their appreciation for library services offered by OPL and the Blooming Prairie Branch Library (BPBL) and thanked staff and board members for their service.

Lager presented the Children’s Services report for September 2014 at OPL. Storytime was held eight times during September 2014 with 306 children and adults in attendance. This total includes the ninety children and adults who attended “Things that Go.” The transportation-themed storytime was the monthly event in partnership with Early Childhood Family Education (ECFE). Lager visited Tri-Valley Headstart in September 2014 and read stories to a group of forty-four children and adults. CulturFest, the annual multi-cultural event held in Owatonna, was attended by Lager and Children’s Services staff on September 27, 2014. Staff helped children and adults to make crafts and stamp passports. Staff hosted 546 people at this event.

Dunn-Foster presented the September 2014 board minutes to be approved. Overlie made a motion to approve minutes, and Marcoux seconded. All aye.

Feltes presented the financial report for OPL and BPBL. Feltes explained the program budget to the board and public. Sorensen noted discrepancies in two line items regarding overpayment of invoices that are being reconciled.

Feltes presented the library use report for September 2014. Circulation decreased at both OPL and BPBL for the month of September 2014 as compared to September 2013. At OPL, 19,928 items were checked out, and 2,078 items were checked out at BPBL for September 2014. At OPL, 1,458 items were lent through the inter-library loan (ILL) system. At BPBL, 464 items were lent in September 2014. At BPBL, items lent increased slightly in September 2014 as compared to September 2013. At OPL, items lent decreased slightly in September 2014 as compared to September 2013. OPL had 19,316 people come through the doors in September 2014. BPBL had 1,468 people come through the doors in September 2014. Both locations had an increase in people count for September 2014 as compared to September 2013. OPL had 107 new borrowers for September 2014. BPBL had 8 new borrowers for September 2014.

Lowery presented the library digital use report for OPL. At OPL, 304 patrons downloaded 1,026 eBooks and 234 eAudio items for September 2014. Freegal, the online music database, had 99 patrons downloading 572 songs in 39 genres. Zinio, the online magazine database, had 88 downloads for September 2014. Lowery presented a report on statistics from Boopsie, the vendor OPL used to create a mobile application. Lowery provided analytics on daily and monthly downloads, highlighting which parts of the application were used most by patrons.

Sorensen presented upcoming programs at OPL for late October and early November. 2014. Sorensen will present The Bully Project documentary on Sunday, October 26, 2014 at 2:00 pm in the Gainey Room at OPL. Stephanie McCarren from the Crisis Resource Center (CRC) in Owatonna will facilitate discussion following the film. On November 3, 2014, author Chad Lewis will present his program Most Gruesome Hauntings in Minnesota at 7:00 pm in the Gainey Room. On November 12, 2014, author Mark Allister will present a program on his new book Chasing the Light, about the band Cloud Cult. Cloud Cult’s founding members hail from Owatonna. This program is at 7:00 pm in the Gainey Room.

Feltes reported that the Parks & Buildings Maintenance I position at OPL is still vacant, although Human Resources has posted the position and collected ten applications. Applications closed on October 16, 2014.

Feltes reported on the feasibility study that had been approved to move forward by the OPL board on August 19, 2014. Feltes reported that Kris Busse, City Administrator, requested that Feltes suspend the feasibility study. Busse was present at the board meeting on August 19, 2014 when the board approved the decision to move forward with the feasibility study for the library. Feltes reported that Busse requested all department heads at the City of Owatonna prepare a request for facilities needs to be submitted by October 30, 2014 to Busse. There is a Facilities Study Session with the City Council on Monday, November 3, 2014 in council chambers at 5:30 pm. Marcoux questioned if this Facilities Study Session is to address maintenance at city buildings or expansion needs. Swenson pointed out that the library is a high-use building in the city, and open seven days a week from October through April. Marcoux reported that Feltes presented the Capital Improvement Plan (CIP) for the library at the OPL board meeting on July 15, 2014, maintenance issues were discussed. At the July 15, 2014 meeting, board members ranked the library’s capital needs. Dunn-Foster suggested to Feltes that she prepare for the Facilities Study Session, and that the board would discuss the facilities issue and City Council Study Session again at the November 18, 2014 OPL board meeting. Dunn-Foster also stated that the Feasibility Study should be revisited on the agenda for the November 18, 2014 OPL board meeting as well. Feltes invited the board to attend the Facilities Study Session on Monday, November 3, 2014 at 5:30 pm in council chambers.

Dunn-Foster adjourned the meeting at 5:30 pm. The next meeting of the OPL Board of Trustees will be on Tuesday, November 18, 2014 at 4:30 pm in the Gainey Room at OPL.

Respectfully submitted,
Dawn Sorensen 10/28/2014