October 2013 - Board Minutes

Owatonna Public Library Board Minutes of October 22, 2013

The Owatonna Public Library (OPL) board of directors held the monthly meeting on Tuesday, October 22, 2013 at the Owatonna Public Library. This meeting was re-scheduled from October 15, 2013. In attendance were: President Russ Dunn-Foster, Vice President Eric Mattison, Don Overlie, Library Director Mary Kay Feltes, Assistant Director RenĂ©e Lowery, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. Absent were: Secretary Angela Sager and John Pfeifer.

Dunn-Foster called the meeting to order at 4:37 pm. Dunn-Foster motioned to adjust the meeting agenda and add under New Business: c. Comparable Worth, d. Succession Planning, and e. SELCO eBooks. Mattison seconded, all aye.

Dunn-Foster presented a motion to approve the September board minutes as presented. Overlie seconded, all aye.

Lager presented the Children’s Report for September. Children’s Services staff participated in CulturFest at Wilson Elementary School on Saturday, September 28, 2013. Over 476 people visited the OPL booth and made crafts with staff. Lager visited Tri-Valley Head Start twice in September and read stories to 39 children and adults on each day. Storytime began on Tuesday, September 17, 2013 with morning programs at 9:30 am and 10:30 am. A total of 287 people attended six Storytimes.

Feltes presented the financial report.

Feltes stated that OPL circulation was up 2.4% in September 2013 compared to September 2012. BPBL circulation was up 11.7% compared to September 2012. OPL had 134 new borrowers for the month of September 2013. BPBL had 4 new borrowers. OPL had over 17,900 people enter the building in September 2013, down from September 2012. BPBL had over 1,300 people, an increase from September 2012. OPL lent more materials than borrowed out materials through the Inter-library loan (ILL) system for September 2013. In comparison, OPL has lent and borrowed slightly fewer materials compared to September 2013. BPBL lent more than borrowed in materials for September 2013 compared to September 2012.

Lowery presented electronic usage for OPL. OPL continues to lead the southeastern Minnesota region in OverDrive eBook check-outs. Zinio, OPL’s online magazine database, had 171 downloads in September 2013. IndieFlix, OPL’s online independent movie database, had 17 downloads in September 2013.

Feltes reported on grant progress for September 2013. A progress report is included.

In other grant news, “Health info @ your library®” programs continue through November at OPL and BPBL. A grant from the Blue Cross/Blue Shield of Minnesota Foundation provides equitable health information access at our library. Print materials continue to be purchased, health programs are scheduled, and online resources are provided to our community. Grant monies end on December 31, 2013.

Feltes presented the 2014 Owatonna Public Library budget to the Owatonna City Council in a study session on Tuesday, October 1, 2013. The library budget had been revised:

  • Custodian’s wages were shifted from a Park-Recreation budget to the Library 2014 budget.
  • Information Technology staff wages and benefits were shifted from 2013 50% City Administration/50% OPL to 75% City Administration/25% OPL.

Feltes reported that the part-time position of “Desk Assistant” has been reviewed by the company setting comparable worth. The position responsibilities are comparable to the part-time position of “Administrative Assistant Park-Rec” and recompense will be comparable.

Feltes reported suggestions from the City finance director and City administrator to pay the increased wage required by comparable worth in 2014, in which the library could save more than sixteen thousand dollars. ($16,000) The suggestion was closing an hour earlier four days each week. The savings would be a reduction in hours worked by library staff, in particular, a reduction in hours worked by the part-time desk assistants.

Feltes presented a library use report for the library board that included hourly checkouts, evening meeting, and community work patterns.

Feltes reminded the Library Board that it is their traditional responsibility to set OPL’s hours.

Dunn-Foster presented a motion to accept the following statement from the OPL Board of Directors. Seconded by Overlie. All aye.

“The Owatonna Public Library Board of Directors unequivocally supports a broad range of access for the communities of Steele County. The Owatonna Public Library shall remain “Free to All” and open to the public without change in current hours. Data show significant public use and significant community programming demands during current open hours.”

Mattison presented a motion to close the meeting for personnel discussion. Overlie seconded. All aye. At 5:25 pm, the meeting was closed. The meeting was re-opened at 5:31 pm. Minutes for the closed period are sealed.

Dunn-Foster presented a motion to address succession planning at the November meeting. Mattison seconded, all aye.

Feltes introduced Timothy O’Connor, IT Systems Administrator, to staff with the City of Owatonna. Feltes also acknowledged Mary Gontarek, Media Librarian, on her 40 years of service at the Owatonna Public Library.

Dunn-Foster adjourned the meeting at 5:43 pm. Mattison seconded, all aye.

The next meeting will be held on Tuesday, November 19, 2013 at the Owatonna Public Library at 4:30 pm.

Respectfully submitted,
Dawn Sorensen