November 2014 - Board Minutes

Owatonna Public Library Board Minutes of November 18, 2014

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, November 18, 2014. In attendance were: President Russ Dunn-Foster, Vice President Don Overlie, Secretary John Pfeifer, Meredith Erickson, David Marcoux, Library Director Mary Kay Feltes, Assistant Director RenĂ©e Lowery, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen.

Call to Order
President Dunn-Foster called the meeting to order at 4:30 pm.

President Dunn-Foster added to the agenda under Old Business (d.) SELCO report.

Children’s Services Report
Lager presented the Children’s Services report for October 2014 at OPL. Storytime was held thirteen times in October 2014 at OPL, and attended by 431 children and adults. This total includes the 106 people who attended the Pumpkin Party Family Fun Night on October 30, 2014 in partnership with Early Childhood Family Education (ECFE). Steele County 4-H held Rockets to the Rescue as part of 4-H National Youth Science Day on October 8, 2014 at OPL. Fourteen people attended and build paper “rockets” that were launched in the Children’s Services program area. Read for the Record, an annual celebration of reading and learning held in collaboration with the Pearson Foundation in Owatonna was held on October 21, 2014 at OPL. In attendance were 67 children and adults who enjoyed crafts and games with Pearson staff, and introduced themselves to three live bunnies. The book read this year was Bunny Cakes by Rosemary Wells. Each child received a book to take home. Lager gave a tour of the library to ten people from a local Boy Scout troop who were earning a communication merit badge.

Financial Report
Feltes presented the financial report for OPL and the Blooming Prairie Branch Library (BPBL). Feltes explained the program budget to the board. Feltes stated that a cumulative Income Statement by Fund for the library program budget will be forwarded to the board upon receipt.
Library Use Report
Feltes reported on the library use report for OPL and BPBL for October 2014. Circulation decreased at both OPL and BPBL for the month of October 2014 as compared to October 2013. At OPL, 20,627 items were checked out, and 2,327 items were checked out at BPBL for the month of October 2014. At OPL, 1,585 items were lent through the inter-library loan (ILL) system. At OPL, 1,224 items were borrowed by patrons from other libraries during October 2014. Both items lent and borrowed at OPL through ILL decreased for October 2014 as compared to 2013. At BPBL, 441 items were lent through ILL, and 285 items were borrowed for October 2014. Items borrowed increased at BPBL for October 2014 as compared to October 2013. Items lent decreased at BPBL for October 2014 as compared to October 2013. In October 2014, 18,264 people came through the doors at OPL. At BPBL, 1,501 people came through the doors in October 2014. BPBL had 7 new borrowers for October 2014, and OPL had 109 new borrowers.

Digital Use Report
Lowery presented the digital use report for OPL. In October 2014, 304 patrons downloaded 972 eBooks and 283 eAudio items through OverDrive, the online database for OPL. FreeGal, the music database at OPL had 98 patrons downloading 628 songs in 39 genres. Lowery stated that beginning this week, OPL increased the total downloads allowed per week through FreeGal from three downloads to five. The average per day for FreeGal in October 2014 was twenty downloads. Zinio, the magazine database for OPL reflected 112 downloads for October 2014. IndieFlix, the film database for OPL, reflected 4 movies streamed for October 2014.

Upcoming Programs
Sorensen presented upcoming programs at OPL for December 2014. The Southern Minnesota Writer’s Cave meets every third Wednesday at OPL. The World Film Series presented each month at OPL will show the film 8 Women on December 11, 2014. OPL’s annual Book Sale will be held December 26-27, 2014 from 9:00-5:00 pm each day. The Owatonna High School (OHS) Carolers will perform at OPL on Wednesday, December 3, 2014 at 4:05 pm. They begin their performance in the Children’s Services and continue with performances in Adult Services.

Facilities Study
Feltes reported on the facilities study session held on November 3, 2014 with the City Council. Department heads were asked to “…discuss specific long term major facility needs in your department over the next ten years…Include the following: estimated cost, timeline, estimated impact to operating budget and any possible funding mechanisms.” (Kris Busse, E-mail. October 23, 2014.) Council was then expected to rank the city projects in order of importance. Feltes submitted a compilation of capital improvement plan projects and a project from this year’s strategic plan to City Administrator Kris Busse for the City Council.
Feasibility Study
Feltes reported on the OPL feasibility study that was postponed indefinitely on request from City Administrator Kris Busse. The OPL board had previously discussed retaining Cindy McCleary of Leo A. Daly for a feasibility study for a library addition at the September 2014 meeting. At the August 2014 meeting, the Board had passed a motion to move forward with a feasibility study.

Pfeifer, OPL Board representative at Southern Minnesota Libraries Co-operating (SELCO) reported on the recent SELCO Board meetings. Michael Scott, SELCO Assistant Director, has left his position to be State Librarian for the state of Iowa beginning October 2014.

Feltes reported a concern from staff regarding an increased presence of homeless people in the library. Feltes noted that this observed increase in the library was earlier in the season than in years past. Feltes noted that recently approximately ten presumed homeless frequent the library during the day. Feltes contacted local leaders of non-profits, social services, and religious organizations to organize a coalition to address this concern. Feltes noted that there are several free community meals throughout Owatonna weekly between churches and community organizations.

Steele County
Feltes reported on a recent meeting with the Steele County Board of Commissioners (SCBC) in October 2014. Feltes discussed needed funding for library services with SCBC. Feltes noted that the county is mandated by the state of Minnesota to fund library services. Additionally, “maintenance of effort” requirements oblige local governments to provide a certain level of funding for libraries. Feltes had requested an increase of 4% from the SCBC, which was denied. Steele County’s funding for library service has remained static since 2008.

President Dunn-Foster adjourned the meeting at 5:50 pm.

Respectfully submitted,
Dawn Sorensen