May 2015 - Board Minutes

Owatonna Public Library Board Meeting of May 19, 2015

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, May 19, 2015.  In attendance were:  Vice President Don Overlie, Secretary John Pfeifer, Trustees Meredith Erickson and Edelgard Fernandez, Library Director Mary Kay Feltes, and staff member Nancy Vaillancourt.

Call to Order

The meeting was called to order by Vice President Don Overlie at 4:30 pm. 

Oath of Office

The Oath of Office was administered by Overlie to new board trustee Edelgard Fernandez.  Fernandez was welcomed to the board and was given an information sheet to complete.

Reminder of Open Meeting Law

The open meeting law applies to the board meetings.

Public Comments

Vice President Overlie asked for comments from the public.  No comments were presented.

Board Election

CITY OF OWATONNA, MINNESOTA CODE OF ORDINANCES 32.101  OFFICERS; DUTIES.
   (A)   At the first meeting to be held in May of each year, the Board shall elect from its members a President, Vice-President and a Secretary to serve for a term of one year and until their successors are elected and qualified.(1992 Code, §245:05) (http://amlegal.com/nxt/gateway.dll/Minnesota/owatonna_mn/cityofowatonnaminnesotacodeofordinances?f=templates$fn=default.htm$3.0$vid=amlegal:owatonna_mn. Accessed June 11, 2015.)

Former board president Russ Dunn-Foster had completed three terms.  Erickson moved to nominate Overlie as president of the board; Pfeifer seconded.  The motion was approved by unanimous vote.

Pfeifer moved to nominate Erickson as vice president; Fernandez seconded the motion.  Motion carried unanimously.

Erickson nominated Pfeifer as secretary; Fernandez seconded.  Motion passed by unanimous vote.

Children’s Services

Children’s Services Librarian Darla Lager is out of the library.  A handout was distributed which reported on the activities and events in Children’s Services for April 2015.  Story time was held 12 times in April 2015 with 210 children and adults attending.  This total includes the 41 people who attended Family Fun Night, Read to the Rhythm, the storytime in partnership with Early Childhood Education (ECFE).  Adventure Club, a science program in partnership with Steele County 4-H, was held on Wednesday April 1 and Wednesday, April 8.  The 16 people attending on the April 1 learned about robots; 10 people attended the Soda Science program on April 8.  Children’s librarian Lager visited Tri-Valley Head Start twice in April and read stories to a total of 20 children and teachers.  The preschool from St. Isidore visited the library on April 16.  The six children and their teacher were given a tour, listened to stories, and checked out books. El Día de los Niños/el Día de los Libros (Children’s Day/Book Day) is an annual celebration of children, families, and reading celebrated on April 30.  The celebration emphasizes the importance of literacy for children of all linguistic and cultural backgrounds.  A Día Celebration was held at the library on the afternoon of April 30.  A total of 117 people watched the little dancers from the Iglesia Linaje Escogido, chose a book to take home, and enjoyed food from El Tequila.  Dawn Sorensen, Patty Nichols, and Bonnie Krueger attended a second Día Celebration at the Owatonna Junior High that evening. On that same night Joan Ramussen and Elizabeth Ripple attended the Family Festival at Willow Creek School as part of the Week of the Young Child.  They spoke to, read stories to, and put tattoos on 107 children and adults.

Feltes noted that members of the Golden K Kiwanis Club have been delivering books to Ellendale and St. Isidore’s School.  Donuts will be given to them to show appreciation for their assistance. St. Isidore’s School will be closing at the end of the 2014-2015 school year.

A preliminary summer schedule was handed out to the board members.  The brochure is being printed at Tri M Graphics and will be mailed.  Gift funds support the reading program.  Information about the free summer lunches available at District 761 schools was included in the brochure. Board members were invited to help at the Summer Reading Program kickoff on Wednesday, June 3 from 3-6 p.m.

Approve April 2015 Minutes:  President Overlie presented the unapproved April 2015 minutes to the board.  Pfeifer moved to approve the minutes as presented; Erickson seconded.  The motion was approved by the trustees.

Financial Reports

Feltes presented the financial report from January 1 to May 19, 2015.  She explained the budget’s five library program areas.

Library Use Reports

Feltes reported on library use for April 2015. At OPL, 18,065 items were checked out in April 2015.  At Blooming Prairie Branch Library (BPBL), 2,359 items were checked out in April 2015. Circulation decreased slightly for both locations as compared to April 2014. At OPL, 1,561 items were lent to customers at other libraries through the inter-library (ILL) in April 2015.  At BPBL, 391 items were lent to other libraries through ILL in April 2015.  Items lent increased slightly at OPL as compared to April 2014.  BPBL items lent decreased as compared to April 2014.  At OPL, 1,172 items were borrowed from other libraries in April 2015.  At BPBL, 265 items were borrowed from other libraries in April 2015.  Items borrowed decreased at both OPL and BPBL as compare to April 2014. Both locations show fewer items borrowed from other libraries than items lent to other libraries, which reflects that both libraries have the materials that patrons want. At OPL, 16,598 people came through the doors in April 2015.  At BPBL, 1,248 people came through the doors in April 2015. At OPL, there were 131 new borrowers in April 2015, a 26% decrease as compared to April 2014.  At BPBL, there were 9 new borrowers.

Library Digital Use Report

1,024 songs were downloaded from the Freegal music service in April 2015, compared to only 531 back in April of 2014.  In April 2015 there were also 1,007 eBooks checked out, along with 231 eAudiobooks.  This compares to 984 eBooks and 167 eAudio in April of 2014.  119 magazines were downloaded this month via Zinio, and 4 movies were streamed via IndieFlix.

Upcoming programs

Feltes reported on upcoming programs for OPL and BPBL for June 2015.  On Wednesday, June 3, the Summer Reading Program kickoff will be held from 3-6 pm. On Tuesday, June 9 a Red Cross Babysitting Clinic will be held from 9 am to 4 pm for ages 10-14 with lunch provided.  There is no cost for children to attend.  Fernandez inquired if materials promoting the clinic are available in Spanish.

Old Business

a.  Strategic Planning:  Feltes reported that the city administrator, Kris Busse, has said that money will be provided by the city for a Space Allocation Study.  This is part of the Quality of Life strategies under the city’s Strategic Plan for fiscal years 2014-2016.

Discussion was held regarding means to increase the awareness in the community of the library’s central roles in education, partnerships, and community engagement. Programming such as the Straw Bale Gardening and the monthly Poetry group provide interesting topics for the community. Tours to rediscover the library were suggested. 

Feltes noted that a considerable percentage of the residents of Owatonna have library cards and 17,000 people visited the library last month, reflecting community awareness of the library.

b.  Staff Changes:  Feltes noted that Kay Schmidt is retiring as of May 29, 2015.  Her full time position will be replaced by two employees each working 25 hours per week.  Board trustees were invited to attend an open house for Schmidt on May 29.

Feltes also reported that Administrative Assistant Dawn Sorenson has resigned. Library positions are being reduced and changed to part time positions.

New Business

Carpet Project is near completion in Children’s Services and the first floor.

The furniture in the Children’s Services area will be reviewed by an architect. 

Adjourn

Pfeifer moved and Erickson seconded to adjourn the meeting at 5:30 p.m.  The meeting was adjourned.

Submitted.
Nancy Vaillancourt
June 11, 2015