May 2014 - Board Minutes

Owatonna Public Library Board Minutes of May 20, 2014

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, May 20, 2014. In attendance were: Russ Dunn-Foster, John Pfeifer, Don Overlie, Meredith Erickson, David Marcoux, Library Director Mary Kay Feltes, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen.

Dunn-Foster called the meeting to order at 4:30 pm. Dunn-Foster made an adjustment to the agenda to move the Children’s Services report ahead of April board minutes. Dunn-Foster also added to the agenda under Old Business: a. SELCO Report-John Pfeifer.

Lager gave the Children’s Services report for April 2014. Storytime was held 13 times in April 2014, with 390 people in attendance. Junior Achievement was held five time from January through April 2014, with 7 children attending regularly. Lager visited Tri-Valley Headstart three times during the month of April 2014, with 67 children and teachers attending. Good Shepherd Preschool visited the library in April 2014 with a group of 26 people for a tour and stories. Lager presented new books and spoke about the upcoming Summer Reading Program with a group of 18 daycare providers in April 2014. New York Times best-selling author Eric Litwin performed on April 24, 2014 for 341 people. Each child was given a Pete the Cat book and had their picture taken with the author. Día de los Niños, Día de los Libros (Day of the Child/Day of the Book) was held at the library on April 30, 2014. Stories were read in English and Spanish for a group of 103 people. Plaza Morena provided food, and a children’s dance group from Iglesia Linaje Escogido performed. Each child was presented with a book at this event. The Summer Reading Program begins on June 6, 2014 with a Kick-off event from 3:00-6:00 pm.

Dunn-Foster presented April board minutes to be approved. Overlie made a motion to approve, and Pfeifer seconded. All aye.

Dunn-Foster presented a brief explanation of board responsibilities to incoming board members. Dunn-Foster then opened the election of new officers to the board members. Overlie nominated Dunn-Foster for the position of president, and Pfeifer seconded. All aye. Erickson nominated Overlie for the position of Vice President, and Marcoux seconded. All aye. Pfeifer nominated himself for the position of Secretary, and Erickson seconded. All aye. New officers are as follows:

Russ Dunn-Foster, President

Don Overlie, Vice President

John Pfeifer, Secretary

Feltes presented the financial report. Feltes briefly explaned the 2014 budget.

Feltes reported on circulation at OPL and Blooming Prairie Branch Library (BPBL). 21,627 items were checked out at OPL, a decrease of 9.9% for the month of April 2014 as compared to April 2013. At BPBL, 2,414 items were checked out, increase of 7% for the month of April 2014 as compared to April 2013. Inter-library loans (ILLs) at OPL decreased in materials being lent to other libraries as well as materials lent to OPL from other libraries for the month of April 2014 as compared to April 2013. At BPBL, an increase in both materials lent out to other libraries and borrowed in to BPBL was recorded for April 2014 as compared to April 2013.  At OPL, 19,057 people came through the doors in April 2014, an increase of 1.8% as compared to April 2013. At BPBL, 1,218 people came through the doors in April 2014, a decrease of 2.4% as compared to April 2013. OPL had 175 new borrowers in April 2014. BPBL had 3 new borrowers in April 2014.

Feltes reported that 319 patrons downloaded 984 eBooks and 167 eAudio from OverDrive in April 2014. Freegal, the music database, had 120 patrons downloading 764 songs in 39 genres in April 2014. Zinio, the magazine database, had 189 downloads by patrons in April 2014. IndieFlix, the film database, had 2 downloads in April 2014.

Sorensen reported on upcoming programs at OPL. Saloma Furlong, an author, will present a program on June 2, 2014 at OPL. Sorensen reported that the World Film series continues for the summer at OPL. The current movie is “Inside Llewyn Davis”, a Coen Brothers production to be shown May 22, 2014 at 2:00 pm and 7:00 pm at OPL. Sorensen reported that she will host a weekly garden kids’ club in conjunction with the OPL summer reading program. The Garden Club’s first meeting will be Wednesday, June 11, 2014 from 9:30-10:30 am.

Pfeifer reported on the Southeastern Libraries Co-operating (SELCO) board meeting he attended as board representative from OPL. Communication among libraries, and communication between SELCO staff and member libraries was discussed. Pfeifer was elected to SELCO’s Executive Committee. SELCO Director Ann Hutton reported on county contracts during that meeting.

Feltes reported that OPL will be a polling place location for the General Election again this year. Polling dates are August 12, 2014 and November 4, 2014.

Feltes reported that City Administrator Kris Busse has requested unapproved minutes to be e-mailed to her after a public meeting. Feltes cited Minnesota Department of Administration Advisory Opinions 00-068 and 94-026. The Board concurred that those unapproved minutes are public documents and are available to the public. Board members requested that their unapproved minutes be e-mailed to them simultaneously. Feltes reminded board members to discuss board business only in a public meeting.

Feltes reported on guidelines for remote attendance at board meeting in accordance with the League of Minnesota Cities Handbook for Minnesota Cities Meetings, Motions, Resolutions, and Ordinances. She also cited Minnesota Department of Administration Advisory Opinion 13-009, forwarded by City Attorney Mark Walbran. Meetings conducted by interactive television and SKYPE must have:

  • At least one member physically present at the regular meeting location.
  • All members must be able to hear and see each other and all discussion and testimony presented at any location at which at least one member is present.
  • All members of the public at the regular meeting location must be able to hear and see all discussion, testimony, and votes of all members.
  • Each location at which a member is present must be open and accessible to the public.

Public notice of a public meeting must also include the remote location information. Board members agreed that any board member may attend the library board meetings via interactive television or SKYPE.
Dunn-Foster adjourned the meeting at 5:30 pm.

Respectfully submitted,
Dawn Sorensen