March 2015 - Board Minutes

Owatonna Public Library Board Minutes of March 17, 2015

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, March 17, 2015. In attendance were: President Russ Dunn-Foster, Secretary John Pfeifer, Meredith Erickson, Library Director Mary Kay Feltes, and Administrative Assistant Dawn Sorensen. Vice President Don Overlie was present via the web-based technology SKYPE from the Maricopa Public Library in Surprise, Arizona. David Marcoux, Assistant Director RenĂ©e Lowery, and Children’s Librarian Darla Lager were absent. All members could see and hear one another. Required notice was posted, including the fact that some member(s) may participate electronically.

Call to Order:  President Dunn-Foster called the meeting to order at 4:30 pm.

Public Comments:  There were no comments made by the public.

Approve January 2015 Minutes: President Dunn-Foster made a motion to approve the January 2015 board minutes. Overlie seconded. All aye.

Children’s Services Report:  President Dunn-Foster presented Lager’s Children’s Services report for February 2015. Storytime was held 12 times in February and was attended by 308 children and adults. This total includes the 58 people that attended the Dr. Seuss on the Loose Family Fun Night in partnership with Early Childhood Family Education (ECFE). Popcorn Science was the theme of February’s Adventure Club, a collaborative program with Steele County 4-H. There were 14 children attending. Read Around the World, an event sponsored by the Kiwanis Club was held on February 7, 2015. Local readers shared their favorite books with 48 people. Milk and cookies were served after the program and each child present received a book of their choice. St. Mary’s School fifth grade visited the library on February 9, 2015. The 33 students present found biographies. A Boy Scout troop visited the library on February 10, 2015. After a tour, the 21 scouts and parents checked out books. Lager visited Tri-Valley Headstart on February 11, 2015. She read stories to 16 children and teachers. She visited again on February 25, 2015, and read to a group of 9 children and teachers. Lager visited Washington Elementary School and read to a group of 46 kindergarteners and fifth graders as part of “I Love to Read” month on February 17, 2015. Kindergarteners from St. Mary’s School visited the library on February 20, 2015. The 36 students and teachers were given a tour, listened to stories, and checked out books.

Financial Report:  Feltes presented the financial report for February 2015. The 2015 budget programs are on track. Feltes reported that the 2014 budget would close soon and be available for the April board meeting report. The 2014 Annual Report for OPL and Blooming Prairie Branch Library (BPBL) is due April 1, 2015.

Library Use Report:  Feltes reported on library use for February 2015. At OPL, 18,190 items were checked out in February 2015. This is a 6% decrease as compared to February 2014. At BPBL, 1,797 items were checked out in February 2015. This is a 20% decrease as compared to February 2014. OPL had 136 new borrowers in February 2015. BPBL had 9 new borrowers in February 2015. At OPL, 17,063 people came through the doors in February 2015. At BPBL, 995 people came through the doors in February 2015. At OPL, 1,635 items were lent to other libraries in the inter-library loaning (ILL) system in February 2015. At, BPBL, 411 items were lent in February 2015. At OPL, 1,119 items were borrowed from other libraries in February 2015. At OPL, items lent to other libraries increased and items borrowed from other libraries decreased as compared to February 2014. At BPBL, 262 items were borrowed from other libraries in February 2015. Compared to February 2014, both items lent to other libraries and item borrowed from other libraries increased at BPBL. Both locations show fewer items borrowed from other libraries than items lent to other libraries, which reflects that both libraries have the materials that patrons want on hand.

Library Digital Use Report:  President Dunn-Foster presented the digital use report for OPL. In February 2015, 355 patrons downloaded 1,121 eBooks and 216 eAudio items from OverDrive. FreeGal, the music database, had 96 patrons downloading 957 songs in 42 genres for February 2015. Zinio, the magazine database, had 113 downloads for February 2015. IndieFlix, the movie database, had 1 movie streamed in February 2015.

Upcoming Programs:  Feltes reported on the two OPL programs on March 21, 2015 for electronic books and tablet instruction. At 9:00 a.m., Lowery will present a program on library eBooks for iPad, Nook, and other (non-Kindle) devices. At 10:30 a.m., Lowery will present a program for Kindle users. These programs will be presented in the Gainey Room. Sorensen reported on the upcoming Hunger Film Fest documentaries presented in sponsorship with the Steele County Food Shelf. On March 24, 2015, the film Ripe for Change will be shown at 7:00 p.m. in the Gainey Room. This will be the final film in the Hunger Film Fest series for March. Derek E. Sullivan, former sports editor for the Owatonna People’s Press will present a program on his young adult novel Biggie on March 23, 2015. This program will be held in the Gainey Room. Feltes reported that she presented to the noon Rotary group on March 6, 2015 with many community partners in literacy contributing to the presentation. This presentation was well received by the members of Rotary.

Old Business:  Feltes reported that the City Council will be voting to approve the Updated Strategic Plan for the City of Owatonna at their meeting later that day. The downtown stormwater plans has been moved to 2016-17, although it is not reflected on the 2016-2025 CIP Financial Impact. The library expansion was pushed out to 2025 according to the Updated Strategic Plan. Feltes noted the 2016-2025 CIP Financial Impact includes only facilities, not all capital projects. Feltes reported on upcoming changes in staffing. Kay Schmidt, Circulation Assistant at OPL, has submitted her resignation effective May 31, 2015. Feltes reported on the Information Technology (IT) department’s move from its home at the library to City Hall offices by the end of March 2015. There is an open page position at OPL that is in the process of being filled. This position is part-time for 10 hours per week.

Feltes reported that the Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis that the board began discussing in January 2015 will continue to change. The board was encouraged to add to this analysis and continue dialogue. Feltes then reported on the Technology Report Card evaluation that was recently done for the City of Owatonna. More details will follow regarding results from that study.

Feltes reiterated the Strategic Plan for the City of Owatonna, more specifically, that the library expansion was pushed back to 2025. Several board members expressed displeasure that this was not brought up by Kris Busse, City Administrator, at the February 17, 2015 board meeting.

New Business:  Feltes shared a promotional video made by SevenRendered Design for the Owatonna Public Library Foundation. The board viewed the video, and commented on the content, quality, and importance of valuing our library.

Adjourn:  President Dunn-Foster adjourned the meeting at 5:15 pm.

The next meeting of the Owatonna Public Library Board of Trustees will be on Tuesday, April 21, 2015 at 4:30 p.m. in the Gainey Room.

Respectfully submitted,
Dawn Sorensen