January 2015 - Board Minutes

Owatonna Public Library Board Minutes of January 20, 2015

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, January 20, 2015. In attendance were: President Russ Dunn-Foster, Meredith Erickson, Library Director Mary Kay Feltes, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. Vice President Don Overlie was present via the web-based technology SKYPE from the Maricopa Public Library in Surprise, Arizona. Secretary John Pfeifer, David Marcoux, and Assistant Director RenĂ©e Lowery were absent. City Administrator Kris Busse and City Councilman Kevin Raney were also present. All members could hear one another. All members of the public at the regular meeting location could hear. Required notice was posted, including the fact that some member(s) may participate electronically.

Call to Order
President Dunn-Foster called the meeting to order at 4:45 pm.

Reminder of Open Meeting Law
President Dunn-Foster reported on the INFORMATION BRIEF OF THE MINNESOTA OPEN MEETING LAW outlined by the Minnesota House of Representatives (www.house.mn/hrd/, Accessed January 22, 2015). This
document states that “the primary requirement of the open meeting law is that meetings be open to the public.” Don Overlie will be attending electronically via Skype for three months, which is held to be like attending via interactive TV and is bound by the same requirements. One of those requirements regulates notice of the meeting and electronic attendance: “The public body must give notice of the regular meeting location, of the fact that some members may participate by telephone or other electronic means, and of the right of the public to monitor the meeting from another location. In addition, the public body must post the notice on its website at least ten days before any regular meeting.” (INFORMATION BRIEF. Research Department. Minnesota House of Representatives. http://www.house.leg.state.mn.us/hrd/pubs/openmtg.pdf, Accessed January 22, 2015).

Children’s Services Report
Lager presented the Children’s Services Report for December 2014. Storytime was held nine times and attended by 190 people in December 2014. This total includes 71 who attended Stories by Candlelight, the storytime held in partnership with Early Childhood Family Education (ECFE). Adventure Club, a science program presented by staff from Steele County 4-H, was held twice in December 2014. The Science of Gum was attended by 12 children, and Concoctions and Contraptions was attended by 18 children. Ten groups of first graders from Owatonna and Medford schools attended a Polar Express program with a tour, storytime, and time to check-out books. Each student was given an Owatonna Public Library backpack to carry their books. In attendance were 533 first graders and teachers.

December 2014 Board Minutes
President Dunn-Foster presented the unapproved December 2014 board minutes for approval. Erickson made a motion to approve, and Overlie seconded. All aye.

Financial Report
Feltes presented the financial reports for December 2014. Feltes noted that we are still receiving invoices to be paid from the 2014 budget. Feltes requested from Finance Director Rhonda Moen a combined budget report for 2014. The report was not received by board meeting.

Library Use Report
Feltes presented the library use report for December 2014. At OPL, 17,276 people came through the doors in December 2014. This is a decrease of 3.7% as compared to December 2013. At Blooming Prairie Branch Library (BPBL), 1,179 people came through the doors in December 2014. This is an increase of 28.8% as compared to December 2013. At OPL, 19,118 items were checked out for the month of December 2014, an increase of 1.97% as compared to December 2013. At BPBL, 1,964 items were checked out in December 2014, an increase of 4.2% as compared to December 2013. OPL had 162 new borrowers in December 2014. BPBL had 4 new borrowers in December 2014. At OPL, 1,579 items were lent to other libraries through the inter-library loan (ILL) system. This is a decrease for December 2014 as compared to December 2013. At OPL, 1,070 items were borrowed in December 2014. This is an increase of 7% as compared to December 2013. At BPBL, 369 items were lent to other libraries through ILL in December 2014, showing an increase as compared to December 2013. At BPBL, 262 items were borrowed in for December 2014. This is a decrease as compared to December 2013 for BPBL.

Digital Use Report
Feltes presented the digital use report for OPL for December 2014. In December 2014, 316 patrons downloaded 1,017 eBooks and 209 eAudio through OverDrive. FreeGal, the music database, reported 109 patrons downloaded 1,159 songs in 49 genres for December 2014. Zinio, the magazine database, reported 66 digital downloads for December 2014.

Upcoming Programs
Sorensen reported on the upcoming programs for the end of January and February 2015 at OPL. The film program continues on February 12, 2015 with Ilo, Ilo at 2:00 pm and 7:00 pm in the Gainey Room at OPL. Sorensen is working on scheduling a program in partnership with Mayo Clinic Health Systems in Owatonna on navigating the health care system for February 2015. Date to be announced. Lager is participating in Project Community Connect on Thursday, January 22, 2015. This annual program is presented to assist disadvantaged individuals and families in Steele County with community services. Lager will assist people with signing up for a library card. On Friday, January 30, 2015, Sorensen and Louanne Kaupa, Owatonna Public Library Garden Manager, will present Winter Garden Time at 10:00 am in Children’s Services. Thanks to a generous seed donation from Owatonna Fleet Farm in 2014, the Owatonna Public Library school community garden will be sharing donated seeds with Owatonna elementary school gardens.

Feltes continues to report on the homeless individuals at OPL. There has been perceived increase in individuals present at the library. Feltes reported that she met in December 2014 with Nancy Bokelmann, City of Owatonna Housing Coordinator, and Julie Anderson, Director of Steele County Transitional Housing to learn about resources available in our community for homeless individuals and families. Feltes also contacted Charity Floen, Director at Steele County Human Services (SCHS). Floen expressed interest in holding SCHS office hours remotely at OPL in the future. Erickson stated that the library should not be an extension of social services in Steele County. Feltes concurred.

Strategic Planning
Feltes presented a preliminary 2012 Strength Weakness Opportunities Threats (SWOT) analysis by OPL for reviewal. In 2012, Feltes had approached the OPL Board of Trustees to contribute their vision of strengths and weaknesses, opportunities, and threats for OPL and BPBL. At the January 2014 OPL Board of Trustees meeting, the board was asked again to review strengths and weaknesses of OPL. The board used a checklist developed by Philip Kotler (Kotler, 2000). Opportunities and threats include trends, implications for library service, and strategic responses to consider. Use of library space, mobile computing, digitization, internet access, collaboration and cooperation with community organizations and agencies, gifts to the library, early childhood education, local community facilities, continuing changes in policies and procedures, library as refuge, removing tech staff offsite, flood mitigation for the library and the post office location, and potential expansion of the library. President Dunn-Foster commented that these were all great points to consider for strategic planning. Erickson expressed surprise that a flood mitigation capital project would be postposed until 2022, per the City of Owatonna’s preliminary plan. Erickson stated that flood mitigation is important now for the library site, stating “This is a prime downtown location.” Erickson recommended focusing on flood mitigation efforts first and then to plan for library expansion. President Dunn-Foster expressed concern about library building and materials if flood mitigation plans are delayed. Erickson also reiterated the value of the library. Losses due to flooding would extend beyond library services and materials. A historic building could be lost. Feltes added that the library is the symbol of the community’s intellect and knowledge. President Dunn-Foster recommended revisiting the SWOT analysis at the February 17, 2015 meeting.

President Dunn-Foster adjourned the meeting at 5:45 pm.

The next meeting of the Owatonna Public Library Board of Trustees is on Tuesday, February 17, 2015. This meeting will be held in the Gainey Room at the Owatonna Public Library at 4:30 pm.

Respectfully submitted,
Dawn Sorensen