August 2014 - Board Minutes

Owatonna Public Library Board Minutes of August 19, 2014

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, August 19, 2014. In attendance were: Vice President Don Overlie, Secretary John Pfeifer, Meredith Erickson, David Marcoux, Library Director Mary Kay Feltes, Assistant Director RenĂ©e Lowery, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. City Administrator Kris Busse was present, as well as Peng Olson, representative of the Community Wellness Center committee. President Russ Dunn-Foster was absent.

Overlie called the meeting to order at 4:30 pm.

Lager gave the Children’s Services Report for July 2014. Storytime was held 10 times during July 2014 with an attendance of 649 children and adults. Lager visited Tri-Valley Headstart three times in July 2014, and read stories to 91 students and teachers. Adventure Club, a program done in partnership with Steele County 4-H was held three times in July 2014. The science based program was attended by a total of 44 people. Garden Club was held Wednesday mornings for July 2014. In attendance were 78 adults and children pulling weeds, watering and picking produce. The Migrant Summer School visited the library on July 11, 2014. In attendance were 11 preteens who received a tour with Patty Nichols and each checked out books. Lager visited Kids’ Korner in July 2014 and read stories to a group of 38 kindergarten through 4th grade students. Mr. Billy sang for a crowd of 163 children and adults in July 2014. The Bakken Museum presented a program on nanoscience to a group of 102 in July 2014. The film “Meet the Robinsons” was shown in the Gainey Room to a group of 41 children and adults. The second Book Fair of the summer reading program was held on July 24, 2014. Children between the ages of 0-14 who had read at least 20 minutes a day for at least 10 days throughout the month were able to pick out a book of their choice to keep. In attendance were 679 children and 292 adults, for a total of 971 people. The Zooman visited and brought many reptiles and amphibians for the group of 176 adults and children to view.

Peng Olson presented a preliminary proposal for a community wellness and fitness center located in Owatonna. In March 2012, the group came together to enlist a consultant for a feasibility study to explore the need for a fitness center in Owatonna. In late 2014, a capital campaign will begin to raise their goal of five million dollars. ($5,000,000) in private funding for the twenty-five million dollar ($25,000,000) project. The Leadership Committee for the Community Wellness and Fitness Center has brought their proposal to the Owatonna city Council in the past month to gain assistance from City staff and to establish collaboration. Olson stated that the committee has also approached the Owatonna School District #761 for potential collaboration efforts. The board thanked Olson for coming.

Erickson made a motion to approve the July 2014 board minutes. Pfeifer seconded the motion. All aye.

Feltes presented the financial reports for the library. Feltes explained budget programs to the board. Feltes then presented the library use report for July 2014. Circulation at OPL was 24, 921 items checked out for the month of July 2014, a decrease as compared to July 2013. Circulation at Blooming Prairie Branch Library (BPBL) was 3, 687 for July 2014, an increase as compared to July 2013. At OPL, materials lent and borrowed in the inter-library loan (ILL) system decreased in July 2014 as compared to July 2013. At BPBL, materials lent and borrowed increased for July 2014 as compared to 2013. OPL had 131 new borrowers for the month of July 2014. BPBL had 10 new borrowers. At OPL, 20,698 people came through the doors for July 2014. At BPBL, 2,039 people came through the doors for July 2014.

Lowery presented the online use report at OPL for July 2014. At OPL, patrons downloaded 1,089 eBooks for July 2014. Patrons downloaded 158 eAudio items for July 2014. Freegal, the music database offered to patrons, had 98 patrons download 588 songs in 30 genres for July 2014. Zinio, the digital magazine database had 85 downloads for July 2014. There were 5 movies streamed in July 2014 via IndieFlix, the digital movie database. Lowery presented statistics via EngagedPatrons.org, a database that connects libraries and users. For July 2014, the board was presented with itemized statistics on patron use via the online library calendar of events. This database allows libraries to better manage their event calendar. Lowery reminded the board that the OPL mobile application is available for mobile phones, tablets, and other devices.

Feltes invited the board to attend the Dolly Parton’s Imagination Library Kick-off event held on Thursday, August 21, 2014 at the library. The Steele County United Way Women’s Leadership Council will begin this event at 10:00 am in the Reading Room of the library. Children and their families will have an opportunity to sign up for the Imagination Library book program in Children’s Services that morning. Feltes mentioned that there will also be videotaping in progree that morning by 7Rendered, a company hired by the Owatonna Public Library Foundation. Sorensen will have signs posted at every entrance and exit door stating that the videotaping is in progress. Library staff will secure permissions from library users.

Feltes reported on the final library budget for 2015. An additional four hours a week were added to the part-time position of Administrative Assistant beginning in 2015, although additional 20 hours were requested. Mary Ripple, the custodian for the library, left her position in August 2014. Her position is open, with plans to fill the need for library cleanliness with a contract in the interim while the City of Owatonna hiring process proceeds. Feltes reported on the need for a full-time custodial staff available seven days a week. Busse staed that for the interim, a contractor is necessary until a permanent employee is hired for the position. Pfeifer stated that the library is a high-use city building, with over 20,000 people coming through the doors every month. It was his recommendation that a full-time custodian was necessary. Erickson questioned Busse on the time frame expected for contracting in an interim, and how that would affect the library. Busse stated that the position would stay within the budgeted hours and salary for custodial staff. Busse also stated that any custodial needs beyond that would be filled in with available Park & Recreation staff. Erickson voiced her concern over the possibility of lesser service carried out at the library site because of budget guidelines for the library.

Feltes reported that there have been plans in the city’s capital improvement plan for over 20 years to build a library addition. A library addition is currently on the Strategic Plan for the City of Owatonna. Feltes stated that there is a need for a feasibility study to be performed in order to move forward with planning a library addition. Feltes reported on a proposal sent by Cindy McCleary, an architect with the Leo A. Daly firm in Minneapolis from June 2014. McCleary outlined the components of the feasibility study for the library building; research/assessment, facility needs and space programming, concept development and budgeting, project goals and objectives. Pfeifer motioned to support Feltes in moving forward with the feasibility study. Marcoux seconded the motion. All aye. Erickson stated that she would like to know more about the firm’s experience in working with municipal, or more specifically, library buildings.

Pfeifer motioned to adjourn the meeting at 5:25 pm. Overlie seconded. All aye.

Respectfully submitted,
Dawn Sorensen