April 2015 - Board Minutes

Owatonna Public Library Board Minutes of April 21, 2015

The Owatonna Public Library (OPL) Board of Trustees held the monthly meeting on Tuesday, April 21, 2015. In attendance were: President Russ Dunn-Foster, Vice President Don Overlie, Secretary John Pfeifer, Library Director Mary Kay Feltes, Assistant Director RenĂ©e Lowery, Children’s Librarian Darla Lager, and Administrative Assistant Dawn Sorensen. David Marcoux and Meredith Erickson were absent. City Councilman Greg Schultz, City Administrator Kris Busse, and City of Owatonna Human Resources Director Lynn Gorski were present.

Call to Order

President Dunn-Foster called the meeting to order at 4:30 pm.

Public Comments

President Dunn-Foster asked for comments. No comments were presented.

Children’s Services Report

Lager presented the Children’s Services report for March 2015. Storytime was held 14 times in March 2015, with 328 adults and children attending. This total includes the 56 people who attended Hopping and Hatching, the family fun night held in partnership with Early Childhood Family Education (ECFE). Adventure Club, done in partnership with Steele County 4-H was held on March 4, 2015. The 16 people attending learned about marshmallow science. Lager gave a tour and read stories to two groups of 4-year-olds from Bright Beginnings preschool. The two groups, totaling 74 adults and children, heard stories about dinosaurs and checked out books. Lager visited Good Shepard Preschool twice in March 2015 and read shark stories to 42 children and teachers. Lager visited Tri-Valley Head Start twice during the month and read stories to 29 children and teachers. Saint Mary’s seventh grade class visited the library in March 2015. The two groups of 19 students each were given a tutorial of the library’s website, databases and card catalog by Lowery. They used that training to research topics for a research paper. Trinity Preschool visited in March 2015 with a group of 29 students. The group was given a tour of the library, listened to stories and checked out books. Owatonna Christian School kindergarten visited in March 2015 with a group of 13 students. The group was given a tour, listened to stories and checked out books.

Approve March 2015 Minutes

President Dunn-Foster presented the unapproved March 2015 minutes to the board. Pfeifer made a motion to approve the minutes, with Overlie seconding the motion. All aye.

Financial Report

Feltes presented the financial report for March 2015. Feltes reviewed the 2015 budget programs with the board.

Library Use Report

Feltes reported on library use for March 2015. At OPL, 20,332 items were checked out in March 2015. At Blooming Prairie Branch Library (BPBL), 2,415 items were checked out in March 2015. Circulation is decreased slightly for both locations as compared to March 2014. At OPL, 1,616 items were lent to customers at other libraries through the inter-library loan system (ILL) in March 2015. At BPBL, 432 items were lent to other libraries through ILL in March 2015. At OPL, 1,188 items were borrowed from other libraries in March 2015. At BPBL, 315 items were borrowed from other libraries in March 2015. Both locations show fewer items borrowed from other libraries than items lent to other libraries, which reflects that both libraries have the materials that patrons want. At OPL, 17,653 people came through the doors in March 2015. At BPBL, 1,338 people came through the doors in March 2015. At OPL, there were 167 new borrowers in March 2015, a 14% increase as compared to March 2014. At BPBL, there were 15 new borrowers.

Library Digital Use Report

Lowery presented the digital use report for March 2015. At OPL, 357 patrons downloaded 1,240 eBooks and 270 eAudio items in March 2015. FreeGal, the music database, had 91 patrons downloading 1,075 songs in 38 genres in March 2015. Zinio, the magazine database, had 193 magazines downloaded by patrons in March 2015. IndieFlix, the movie database, had 2 movies streamed by patrons in March 2015.

Upcoming Programs

Sorensen reported on upcoming programs for OPL and BPBL for May 2015. Joel Karsten, author of Straw Bale Gardening, will present a program at BPBL at 2:00 pm on May 5, 2015. Karsten will present this program at OPL at 6:30 pm on May 5, 2015. Sorensen reported that she will be sharing garden seeds from the school community library garden to Lincoln, McKinley, and Wilson Elementary Schools this week in honor of Earth Day. Fleet Farm of Owatonna had generously donated seeds in the spring of 2014 to the OPL community garden, and the kids wanted to share them with their schools. Sorensen commented on the fruit trees planted in the school community garden by the ACTIONS students at OHS.

Old Business

Feltes reported on the strategic planning efforts continuing in partnership with the board. Feltes recommended that discussion of the Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis be continued at future meetings. Feltes referenced the Owatonna Airport’s publicized vision for the future in an article in the Owatonna People’s Press (OPP) recently. Feltes stated that the library board is working to create a vision for the future.

Feltes reported on continuing staff changes. Kay Schmidt, Circulation Assistant at OPL, will retire at the end of May 2015 with 30 years of service. Feltes reported that the full-time position of forty hours per week will be changed to two part-time positions each with twenty-five hours per week. Feltes called on Busse to explain the changes in the position. Busse reported that this adjustment from one full-time position to two part-time positions actually increases the hours provided per week. Busse continued by stating that this change will allow for a savings to the budget programs. President Dunn-Foster was concerned, stating that these changes would “add work for other staff because of cutting the full-time position.” President Dunn-Foster continued to express his concern that highly-educated employees are needed at the library. Feltes reported that there was increased business and increased populations served at the library.

Lowery reported on the completed 2014 annual report for the Minnesota Department of Education. Feltes reported that the cities of Owatonna and Blooming Prairie and Steele and Dodge Counties met the maintenance of effort for 2014 as required by statute. Feltes then presented the report for board approval. Overlie made a motion to accept the 2014 annual report for the MN Department of Education. Pfeifer seconded the motion. All aye.

Feltes reported on a legacy grant submitted to Southeastern Libraries Cooperating (SELCO) in partnership with The Cultural Diversity Network of Steele County (CDN). With the SELCO Community Collaboration grant, OPL has an opportunity to sponsor an artist at CulturFest, the annual community multi-cultural celebration hosted by CDN. Feltes presented the SELCO Community Collaboration grant application to the board for approval. Pfeifer made a motion to approve the grant application, and Overlie seconded. All aye. Feltes reported on a federal grant opportunity that she had considered in partnership with the United Way of Steele County. Feltes reported that she declined on this grant.

Board Terms

Feltes reported that this meeting was President Dunn-Foster’s last during his tenure on the board. President Dunn-Foster has served three terms on the board. Feltes thanked President Dunn-Foster for his many years of service, and presented President Dunn-Foster with a board certificate as a token of respect and thanks for his service, and the book Owatonna Public Library: Free to All by Nancy Vaillancourt. Feltes then reminded the board that elections will be held at the next meeting on May 19, 2015. Two board seats are open, David Marcoux has left the community and President Dunn-Foster’s term has ended.


President Dunn-Foster adjourned the meeting at 5:25 pm.

The next meeting of the OPL Board of Trustees will be on Tuesday, May 19, 2015 at 4:30 pm in the Gainey Room at the library.

Respectfully submitted,

Dawn Sorensen